Travel Planner

Plan trips with locations, stays, transport, day-by-day itineraries, and a planning checklist.

A comprehensive travel planning template with eight interconnected schemas. Build a location library of hotels, restaurants, and attractions, then create trips with day-by-day itineraries that link activities to your saved locations. Track hotel bookings, transport legs, and planning tasks with checkboxes.

Travel Planner template screenshot

Downloads

How to use

  1. Import travel_planner.rhai in Settings → Scripts → Import Script
  2. Create a Folder note called “Resources” with sub-folders for Hotels, Restaurants, Attractions, etc.
  3. Add Location notes inside each sub-folder to build your location library
  4. Create a Trip note with start and end dates
  5. Add DayPlan children to the Trip — one per day, each titled by its date
  6. Add Activity notes inside each DayPlan and link them to Locations
  7. Add Stay notes for hotel bookings, linking to a Location
  8. Add Transport notes for flights, trains, or other travel legs
  9. Add Task notes for planning items like visa applications or packing lists

How it works

Schemas overview

SchemaPurpose
FolderGeneric container for organising the tree
LocationA place — hotel, restaurant, attraction, etc. with city, category, rating, and photo
StayA hotel booking linked to a Location, with check-in/out dates and price
TransportA travel leg (flight, train, bus, etc.) with departure/arrival details
TripTop-level trip container with start/end dates
DayPlanA single day in a trip, auto-titled by its date
ActivityAn item on a day, links to a Location, Transport, or Stay
TaskA planning checklist item with checkbox, due date, and category

Auto-titled notes

Several schemas derive their title automatically on save:

  • Location → "Name (City)"
  • Stay → "Hotel Name (check-in – check-out)"
  • Transport → "Flight Sydney → Tokyo" (using type + cities)
  • DayPlan → the date field value
  • Activity → "09:00 — Restaurant Name" (resolves linked note names)

Trip overview view

The Trip overview shows the date range, planning task progress (e.g. “3/5 tasks done”), and a day-by-day summary listing each DayPlan’s activities as bullet points, sorted by time.

Note linking

Activities use note_link fields to connect to Locations, Transport, or Stay notes. The linked note’s name is resolved and displayed in the activity title and in the DayPlan timeline view. This keeps your itinerary readable without duplicating information.

Sort actions

Two context-menu sort actions keep your tree organised:

  • Sort by Time on DayPlan — orders activities chronologically
  • Sort by Date on Trip — orders DayPlans by date

Schema

schema("Trip", #{
    version: 1,
    allowed_children_schemas: ["DayPlan", "Stay", "Transport", "Folder"],
    fields: [
        #{ name: "start_date", type: "date",     required: false },
        #{ name: "end_date",   type: "date",     required: false },
        #{ name: "notes",      type: "textarea", required: false },
    ],
});

schema("DayPlan", #{
    version: 1,
    title_can_edit: false,
    allowed_children_schemas: ["Activity"],
    fields: [
        #{ name: "date",  type: "date",     required: true  },
        #{ name: "notes", type: "textarea", required: false },
    ],
    on_save: |note| {
        let d = note.fields["date"] ?? ();
        let title = if type_of(d) == "string" && d != "" { d }
                    else { "Unscheduled Day" };
        set_title(note.id, title);
        commit();
    }
});

schema("Location", #{
    version: 1,
    title_can_edit: false,
    is_leaf: true,
    fields: [
        #{ name: "name",     type: "text",     required: true                          },
        #{ name: "city",     type: "text",     required: true                          },
        #{ name: "country",  type: "text",     required: true                          },
        #{ name: "category", type: "select",   required: true,
           options: ["Hotel", "Restaurant", "Attraction", "Museum", "Temple",
                     "Park", "Market", "Bar", "Cafe", "Beach", "Other"]                },
        #{ name: "address",  type: "text",     required: false                         },
        #{ name: "rating",   type: "rating",   required: false, max: 5                 },
        #{ name: "notes",    type: "textarea", required: false                         },
        #{ name: "photo",    type: "file",     required: false,
           allowed_types: ["image/jpeg", "image/png", "image/webp"]                    },
    ],
    on_save: |note| {
        let name = note.fields["name"] ?? "";
        let city = note.fields["city"] ?? "";
        let title = if city != "" { name + " (" + city + ")" } else { name };
        if title == "" { title = "Untitled Location"; }
        set_title(note.id, title);
        commit();
    }
});

schema("Task", #{
    version: 1,
    show_checkbox: true,
    is_leaf: true,
    fields: [
        #{ name: "due_date",  type: "date",      required: false            },
        #{ name: "category",  type: "select",    required: false,
           options: ["Booking", "Visa", "Insurance", "Packing", "Other"]    },
        #{ name: "cost",      type: "number",    required: false            },
        #{ name: "currency",  type: "select",    required: false,
           options: ["USD", "EUR", "GBP", "JPY", "AUD", "Other"]           },
        #{ name: "notes",     type: "textarea",  required: false            },
    ],
});